Auto-filing Output Files

How to add and customise folders in your Google Drive

Did you know that you can now personalise and create custom folder structures for your Workflow? πŸŽ‰For example, Portant can create different folders in your Google Drive for each customer and then file documents in the corresponding one when a workflow runs. Achieving this is a breeze, requiring just a few simple steps! Take a look! πŸ˜€

In this article, you will learn how to: 1. Add custom folders to your outputs

Add custom folders to your outputs

In this article, we will jump straight to adding and customising your folders in your Google Drive output files. However, if you have not created a workflow before, you can refer to this article to learn more.

The first step is to select a workflow and open your output page:

Next, click on "Customise Folder":

You'll now see various options. Click "Change Folder" to select the location where your workflow outputs will be stored.

Choose the desired folder.

Note: You can stop at this stage and save all outputs into one folder.

In the Custom Folders section, you can use tags to create new subfolders within the folder selected above.

There is a blue tag button to the right of the Custom Folder input box. Click this to select and enter a tag name from your source.

In this example, I'll use one tag to create a new folder for each company name and another tag to create a separate folder for each employee name. Each different folder layer is separated by a forward slash β€œ/”

Note: You don’t have to use tags to name a folder, you can also just type the name of a folder in this input.

Finally, simply click "Save," and your customised folder will be displayed on your output page like this:

You're all set! πŸŽ‰ Now, your output files will be neatly organised! πŸ™Œ

When your automation runs, if there is already a folder with the same name (from a previous automation), Portant will NOT create a new folder. It will use this folder to save the documents in

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